Further Competition Guidance
The Buying Solutions Furniture Category team have put together some suggestions and advice for consideration when undertaking a further competition within the Furniture Framework. Please also see general guidelines for Customers.
To acess the ITQ area then please access this link:
Buying Solutions have conducted a rigorous assessment of supplier capabilities as part of PQQ and ITT assessment. The further competition process should be viewed as refining the requirements with specific regard to the customer’s preference, operational requirements and to obtain a quotation. It is therefore advised customers should keep it simple and specific to their needs.
The following specifications could be considered as a basis for the further competition:
- In order to achieve the applicable volume/value discounts customers may wish to disclose the estimated volume within the project.
- Customers should specify the aesthetics and design requirements. (Customers should ask for space planning services which is provided free of charge)
- Customers should look at whole life costs and whether the products are easy to re-configure
- Customers should specify the requirement finish e.g. MFC or Veneer, colour and fabric use where applicable.
- What savings can be made by using desk ranges that have shared components? What are the advantages and disadvantages?
- During space planning you may wish to consider future proofing the layout for office expansion taking account of power sources for cable management.
Our suppliers have participated in a full OJEU tender assessment in which the following criterion was applied:
The evaluation of all tender responses was marked with the pricing element allowing for 40% and ‘other factors’ allowing for 60% of the total marks available.
The Invitation to Tender contained the following sections and topic questions:
1. General Capability – Section covered questions on the following topics
Public Sector Sales team
Representation on British/European Standards or equivalent
Research and Development
Delivery Lead times
Guarantee Periods
2. Customer Requirements -
Further Competition
Pre-Sales Support
After Sales Support
Customer Relationship Management
Key performance Indicators (KPIs)
Complaints Policies and Procedures
Business Continuity Plan
Electronic Ordering
Order Cancellation Policy
3. MoD Requirements (specific to MoD only)
4. Marketing
5. Quality -
Quality Management
Non-conforming products / defective items
Product Testing
6. Supply Chain -
Third Parties / Supply Partners Performance
Third Parties / Supply Partners Compliance
7. Environmental Management -
Environmental Management
Life Cycle Assessment
Product Design
Packaging
Delivery
Carbon Emissions Output
Carbon Offsetting (for information only)
Recyclability of Products
Recycled Content
Renewable Energy
Corporate, Social and Responsibility (CSR) Policy
End of Life Management
Plastics Labelling
Timber source certification
8. Services -
Site Survey
Project Management
Space Planning
Reconfiguration/ConversionHomeworking (Lot 1 specific)
Delivery
Installation
Other Relevant Services
Framework Management
9. Pricing -
Project Exercise (Material + Labour + Overheads + Profit)
Individual Maintenance Purchase Prices (Material + Labour + Overheads + Profit)
Should you require any assistance with conducting a further competition or wish to discuss your specific requirements please contact a member of the Furniture Category team.