Benefits
The tangible benefits of eSourcing solutions comprise process efficiencies and overhead cost savings. Process efficiencies arise from the reduction in time spent on the tendering process. e-Tendering solutions automate or eliminate some of the repetitive routine administrative tasks such as:
- General administration
- Alert for imminent tenders
- OJEU creation
- Opening Ceremony
- Document preparation (Expression of Interest, Invitation to Tender/ Terms and Conditions and Pre-qualification Questionnaire etc.)
- Document distribution
- Assessment/ evaluation / online comparison
- Supplier enquiries/correspondence
- Gather market / supplier details
- Gain necessary approvals
- Award/notify suppliers of success/failure
- Conversion of Request for Quotation into a Purchase Requisition
The automation or support of the process should then free up time for staff to focus on value added activities such as:
- Counteracting maverick purchasing
- Strategic sourcing
- Negotiating better contracts
- Cost comparisons
- Aggregating demand
- Collaboration with other Authorities/Partnerships
- Supplier development
- High risk/high value contracts
- There is evidence based on the previously known as ODPM review which indicates tender process cost savings of:
- Up to 15% for an RFQ
- Up to 25% for a non-OJEU tender
- Up to 28% for an OJEU tender
To find out how your department can benefit from eSourcing, please email info@buyingsolutions.gsi.gov.uk for further information.